Rostering and timesheets for event staffing.
Every event brings a new venue, a new call time and a new mix of casuals. Crewline lets you set up the venue, fill the roster, brief everyone in one chat and see who’s arrived.
Sound familiar?
Running event staff without the ring-around.
BeforeFilling 40 shifts means 40 text messages and a spreadsheet of replies.
With CrewlinePost open shifts. Staff ask to take them in the app and you pick who gets each one.
BeforeThe briefing is lost in a group chat that still has last month’s event in it.
With CrewlineEach venue gets its own chat with the people rostered there. Ask everyone to tap “Got it” on the briefing.
BeforeThe sign-in sheet at the gate goes missing by the end of the night.
With CrewlineStaff clock in on their phone inside the venue’s zone, and the live board shows who’s arrived.
Features
How Crewline works for event staff.
Open shifts
Leave a shift unassigned and publish it. Your team can ask to take it, and you approve one person.
Venues in a minute
Add a venue from its address. Event sites start with a 300 metre clock-in zone, sized for big grounds.
Briefings that get read
Post to the venue chat or an announcement to everyone, and ask staff to tap “Got it”.
Event shift checklist
Report to the supervisor, uniform and ID checked, briefing attended: ticked on the phone.
Casual pay rules
Casual loading, weekend, public holiday and overtime rates are applied to every timesheet from the rules you set.
One export after the event
Approve hours in bulk when nothing needs checking, then export a payroll-ready CSV.
Checklists
Starter checklists, ready to edit.
Load a template onto any site, change it to suit, and keep up to 40 items. Staff tick items on their phone during the shift.
Event shift
- Report to supervisor
- Uniform and ID checked
- Briefing attended
Pay and awards
Your award’s rates, applied to every hour.
Which award applies depends on the work your staff do, and some businesses have an enterprise agreement. Crewline doesn’t include an events template, so start from the simple pay rules and enter the rates from the Fair Work pay guide for your award.
Time-based rates (casual loading, weekends, public holidays, overtime, early and late work) are applied for you. Allowances aren’t calculated.
- Rates for casual, part-time and full-time staff
- Early, late and overnight shift rates
- Saturday, Sunday and public holiday rates
- Overtime by the day, the week or both
- Public holidays for each site’s state
- Pay shown as an estimate until you confirm the rates
FAQ
Events staffing questions, answered.
More on clock-in privacy, payroll export and pricing in the main FAQ.
Do casual staff need to install an app?
No. They join from your invite link and use Crewline in their phone’s browser, on iPhone or Android, and can add it to their home screen like an app.
Can staff choose which events they work?
They can ask to take any open shift from their phone, and you approve one person for each. They can also accept or decline the shifts you roster them on.
Which award applies to event staff?
It depends on the work, and some businesses have an enterprise agreement. Crewline doesn’t include an events template: start from the simple pay rules and enter the rates from the Fair Work pay guide for your award.
Other industries
Crewline across other site-based teams.
Cleaning
Crews across offices, schools and strata, with checklists and client sign-off.
Security
Guards across sites, day and night, with start-of-shift and patrol checklists.
Landscaping & gardening
Mowing runs and garden rounds across many properties a day.
Construction & trades
Crews moving between job sites, with a daily start checklist.
Traffic control
Controllers sent to a new work site at short notice.
Facility maintenance
Technicians covering many buildings, often several in a day.
Pest control
Treatment visits across homes and businesses, with client sign-off.
Put your event staff on one roster this week.
Add your sites, invite your team and publish your first week. It’s free while we onboard our founding teams.